Executive Assistant- Remote

Remote

Part Time

Mid Level

Executive Assistant - AMFT

Reports to: President & CFO
Department: Corporate
Location: Remote
Type: Part Time 20 hours a week

The Part-Time Remote Executive Assistant provides high-level administrative support to the Senior Leadership Team (SLT), ensuring efficient operations across global and Americas locations. This role is ideal for candidates with strong organizational skills, exceptional English communication abilities, and the ability to manage multiple priorities in a fast-paced, international business environment. The position is remote, with flexible hours, and requires a proactive, detail-oriented approach and the ability to handle sensitive information with discretion.

Responsibilities:

Executive Support: Deliver comprehensive administrative support to SLT members, including remote scheduling, calendar management, and correspondence.
Communication: Draft, proofread, and edit executive-level emails, presentations, and reports with high English proficiency and professionalism.
Global Meeting Coordination: Organize and support virtual executive meetings across multiple time zones, including agenda preparation, minutes recording, and follow-up on action items.
Travel & Expense Management: Coordinate complex international and regional travel arrangements (as needed), accommodations, and process expense reports.
Project Assistance: Support special projects, research initiatives, and cross-functional collaborations across different global regions.
Confidentiality & Discretion: Handle sensitive executive and company information with utmost confidentiality and professionalism.
Remote Office Administration: Manage remote office logistics, coordinate with vendors, and facilitate virtual collaboration.

Experience & Skills:

Fluent English proficiency (written and verbal) required; multilingual skills are a plus.
Strong organizational, time-management, and multitasking abilities.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom).
Ability to manage multiple global priorities and adapt to different cultural business environments.
Remote Work Requirement: Must be able to work effectively from a remote location.
Global Mindset: Ability to support international teams and navigate cultural nuances.
Attention to Detail: Ensures accuracy and precision in all communications and tasks.
Professionalism & Discretion: Handles executive-level matters with confidentiality and diplomacy.
Problem-Solving: Proactively identifies solutions and improves workflow efficiency.
Adaptability: Thrives in a dynamic and fast-paced global business setting.

Qualifications:

Education: Associate’s or Bachelor’s degree in Business Administration or a related field preferred.
Minimum of 3 years of experience in an administrative or executive assistant role, preferably supporting senior leadership in a global business environment.

What We Offer:

Competitive hourly rate and performance-based bonuses.
Opportunities for professional growth and development.
Collaborative and supportive remote work environment.

AMFT is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Describe your experience supporting senior leadership or executive teams, particularly in a global or multi-time-zone environment. What were your primary responsibilities?*

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